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IN TOUCH WITH IPWVJune 2007 Newsletter
Seven tips to streamline the handling of your e-mail - By Marsha Egan
Here are seven great tips for you to streamline your email handling:
Schedule times to receive e-mail
By selecting an option whereby you receive your e-mail every 90 minutes, or even every two hours, you will be able to consolidate your work. Very little is truly urgent; those urgent items are usually handled by telephone or personal visit.
View e-mail as a tool for keeping touch, rather than an urgent communication tool
E-mail should not be an urgent communication tool. It is excellent at helping people stay informed. Anything you need in less than 90 minutes should be done by phone or in person.
Manage your e-mail with rules
Many e-mail programs have rules that you can apply to receive e-mail. In other words, you can set up a rule to place an item automatically into one of your e-mail folders, without its going into or through your inbox. This is a great option for newsletters.
Use preview pane
You can set up most e-mail programs to be able to review in "preview pane" view. This allows you to see the content of the e-mail without having to double-click on the e-mail to open it. Every second helps!
Put the main point or request in the first 2 sentences of the email
This practice helps your readers clearly know the point of the email. Too many people "bury" the main point further down in the email.
Only one subject per e-mail
We have all received the e-mails that address multiple subjects in the same e-mail, sometimes impacting different audiences. It is better to write two separate e-mails on the different subjects, rather than to combine them into one.
Make the Subject line specific.
By putting detailed information in the subject line, you will enable others to properly sort their work. Many of us have a tendency to use a general subject, such as "Tuesday Meeting." Instead, your subject may be more effective if it states "Please bring the attached handout to the Tuesday meeting."
Marsha Egan, CPCU, PCC, is CEO of the Egan Group, Inc., Reading PA. An ICF Certified Professional Coach, she is a leading authority on email productivity. She works with forward thinking organizations who want a profit-rich email culture. Her recently released ebooks, Help! I've Fallen into My Inbox and Can't Climb Out! Five Email Self management Strategies that Will Add Hours to Your Week and Reclaim Your Workplace Email Productivity: Add BIG BUCKS to Your Bottom Line can be found at http://eganemailsolutions.com.
Event and Meeting Dates July 12: CWC will commence (10 wks)Sept ?: Ethics ClassSept 2: State Award Participants DeadlineSept 7,8,9: Networking Weekend, Geneva State ParkSept 17: IPWV Meeting – ONB 12 p.m.Sept 28-29: State Meeting in Middlebury, IN
No formal meeting until September! September Meeting Larry White (Regional President of Phi Theta Kappa) – Keynote Speaker on Leadership.
Birthday Corner Lisa Abel – June 4thRobin Stover – June 15thTina Dean – June 21stAmy Fitzgerald – June 30thKiley Mason – July 22ndJenni Thompson – Aug 6thAmanda Lair – Aug 17thBev Wright – Aug 15thRobin Shannon - Aug 15thMarianne Hays - Aug 20thSharon Parrish Farris - Aug 22ndBert Smith – Aug 25thAnita Alabaugh – Aug 25th
SPECIAL NOTES Please let an officer know about news worthy events including personal accomplishments, awards, weddings, births, sickness, deaths etc. We will be utilizing the newspaper and would like to let our members know we care when an event occurs.
SURVEY Please e-mail Tina Dean by July 16th with your ideas on how to involve our members at State and Regional Meetings!!! We would also like to know reasons you currently don’t attend.
NAME TAGS We will be ordering name tags to wear at our meetings to assist our new members with our names. The cost will be approximately $6. Please contact
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to place your order by July 16th.
Reminder for Pictures Please mail or e-mail pictures to
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for our local photo album and the IN State Council collage.
GRUMBLING TUMMIES We will be collecting food and monetary donations all summer. We would like to be able to make a substantial donation every two weeks. Please see attached flyer.
EDUCATION CWC will start July 12th as long as the books arrive in time, for ten consecutive weeks. The Ethics class will be scheduled after we complete CWC.
TIKE-Community Project I will be picking up stickers to distribute on July 15th. Once I have these in my possession I will place a community service ad in the paper. Please make sure your office will allow you to distribute them from your location. We will start out with 1,000. If we need more they are free of charge. We will also be placing the information on the website.
SUGGESTION BOX Please see attachments and feel free to send Deb or Tina any ideas or suggestions for the coming year. We hope to have an anonymous suggestion box on line as well as a box at every meeting.
ATTACHMENTS June MinutesOfficer/Board MinutesTreasurer’s ReportFlyer-Grumbling Tummies
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